Start learning Tags4info with this video tutorial:
How to use Tags4info:
File menu
"New File Shortcut" to create new shortcut to system resource. It is common way to create application shortcut in Tags4info.
"New Note" to create new note. Txt file will be created and opened.
"Rescan Drives" Tags4info supports files located on external USB drives. After such drive connected you need manually click this item to make this drive visible by Tags4info.
View menu
"Items View" to select items view mode. It is also possible to change this mode by button
"Items Sort" to activate one of 4 items sorting options:
"Date" - items sorted by date it was added to Tags4info. Newest on top.
"Opened" - items sorted by number of how many times they was opened in Tags4info. More popular on top. If items was opened same number of times they will sorted by "Date".
"Name" - items sorted by its type and then by its name.
"Drive" - files sorted by its location on drives and then by its size. It is usefull for drive used space management.
Help menu
"Subscription" to open Subscription dialog.
Without subscription you can add up to 1000 items to Tags4info. Subscription gives you possibility to add more items. If your subscription expires - you still can enter application and access you data without limits, but you can`t add new items. After you activate your subscription you don`t need to be online. For subscription period you can fully operate offline. One subscription valid for 2 computers.
After you bought subscription - you need to copy-paste your Login and Token and click "Connect". Login and Token you can find on your page.
Tag Context Menu
"Create" to create tag.
"Exclude" to exclude items with tag from results.
"Edit" to edit tag name and color. Unique color is convenient for frequently used tags (such as "favorites").
"Cut" & "Paste" to change tag parent.
"Cancel" to exit from "cutted" state. Also "Esc" key can be used for that.
"Remove" to remove tag. Tag can be removed if it is no items tagged with it.
"Add tag to items" to add tag to selected items.
Items Context Menu
"Open" to open item. Same as double click.
"Show file location" to show file in system explorer. Can be used to show "Open with" system dialog.
"Select item tags" to select all item tags in one click.
"Open file comment URL". You can add comment to any file. If comment is web URL you can open it with this command.
"Copy" to export file. File will be copied and remains in Tags4info.
"Change tags" to set new tags for selected items.
"Remove tags" to remove tag or tags for selected items.
"Edit" to edit item.
"Move to another drive" to copy file to another partition, if computer has multiple partitions. It is useful to move large files to larger partition.
"Remove" to remove items. Warning: files will be removed, not moved to recycle bin!
Hold "Ctrl" to select multiple items.
Items Types Panel
In the left side of the app it is a panel which allows you to select items by its type. The main types are: File Shortcut, Web Bookmark, File. File Shortcut used mostly for applications. Web Bookmark and File has subtypes. If several types selected items with ANY of this types will be in results.
Show Tags Mode
By default "Show Tags Mode" is deactivated and when you select any tag - tags that has no common items with this tags is disappears. And when you looking for specific item it allows to find next tags to select very quickly. However, when you adding new item, it is possible that it will have unique set of tags. And you must have a way to select any set of tags - for this reason "Show Tags Mode" exists. When it actvated tag selection not leads to another tags disappearing - and you can choose any combination of tags. This Mode automatically activates when you adding new items in Tags4info, and deactivates after.
Tag "#"
It is a special tag "#", that can appear in tags tree. It means "Other". For example tags has following structure:
And it is an item exists that has tag "phone" (not "Apple", "Samsung" or "LG") - so tag "#" will appear. And it will mean "other manufacturer" and selection of this tag will display all items with tag "phone".
Items Types Panel also has buttons with "#" icon, and them also allows to display "other" Web Bookmarks or Files.
Items Name Filter
You can filter items by its name. Name filter works together with Tag and Item Type selection. Item matches with entered string if name contains this string at any position, not only starts with it. Esc key clears filter text.
Tips for tagging
I like to share some rules of tagging that I developed over the years of using Tags4info. Ideally when item tagged with 2-3 tags. One tag is ok for some items. I almost never tag item with 4 tags and never with 5 tags. I like tag "Favorites" for the most popular items. Tag "Note" for notes that can be not only text files and also, for example, images. I love tag "Place", with countries tags inside, for items that has geographical location. At allows you to find all information about, for example, India in one click.
Tags4info creates next folder structure on drive from which the program starts:
If it is system drive - C:\Users\User\Tags4Info...
In folder "Tags" there are json files - each containd data about one tag. I folder "Items" - json files with data about items. One item - one file. Both files format is simple and intuitive. When you start Tags4info all files loaded in RAM, and all changes immediately writtes to disk. The program consumes small amount of RAM - for more than 2000 items about 30MB.
File Storage
When you add a file to Tags4info - on same drive where this file was located - next file structure will be created:
If it is system drive - C:\Users\User\Tags4info...
File will be moved to the folder "1". File will never be moved to another partition or renamed when added to Tags4info. If a name conflict occurs, a folder "2" ("3", etc...) will be created and file will be moved there.